# Privacy Policy

**Last Updated: August 20, 2026**

This Privacy Policy explains how Tulsa Office collects, uses, stores, and shares information when you visit our website, submit an inquiry, request a tour, interact with our advertisements, or communicate with us.

## 1. Information We Collect

Depending on how you interact with us, we may collect information such as:

* Name
* Email address
* Phone number
* Company name
* Office or space requirements
* Preferred tour date or time
* Property interests
* Messages or information submitted through forms
* Information provided through Facebook/Meta Lead Ads
* Appointment and scheduling information
* Communication preferences
* Website usage and technical information

We only request information that is reasonably necessary for the purposes described in this Privacy Policy.

## 2. Information Collected Through Lead Forms

We may collect information through website contact forms, Facebook/Meta Instant Forms, advertising campaigns, and other lead-generation tools.

For example, a prospect may provide their name, email address, phone number, office requirements, or interest in scheduling a tour.

Information submitted through these forms may be transferred to our customer relationship management system for lead management and follow-up.

## 3. How We Use Your Information

We may use collected information to:

* Respond to inquiries.
* Provide requested property information.
* Schedule and manage property tours.
* Confirm appointments.
* Send appointment reminders.
* Send requested property flyers, brochures, or offering memorandums.
* Communicate about available office space.
* Assign inquiries to the appropriate owner, broker, or representative.
* Manage leads within our CRM.
* Improve our website and marketing campaigns.
* Measure advertising and lead-conversion performance.
* Send service-related communications.
* Send marketing communications where permitted by law and applicable consent requirements.

## 4. Email and SMS Communications

If you provide your email address or phone number, we may use it to respond to your inquiry or provide information related to your appointment.

For example, after a tour is scheduled, you may receive:

* Appointment confirmation.
* Calendar information.
* Property documents.
* 24-hour reminders.
* 1-hour reminders.
* Directions or Google Maps links.
* Other appointment-related communications.

SMS communications may be provided through third-party messaging services such as Twilio.

Message and data rates may apply. You can opt out of SMS communications by following the instructions in the message or contacting us.

## 5. Scheduling Services

We may use third-party scheduling platforms such as Calendly, Acuity Scheduling, or similar services to manage tour appointments.

When you schedule an appointment, information necessary to arrange and manage the appointment may be shared with the applicable scheduling provider.

The scheduling provider’s own privacy policy and terms may also apply.

## 6. CRM and Lead Management

We may use HubSpot or another CRM platform to store and manage lead information.

Information may be used to track inquiries, assign leads, manage follow-ups, schedule tours, and maintain communication records.

Where applicable, lead information may be synchronized between advertising platforms and our CRM.

## 7. Facebook and Meta Lead Ads

We may use Meta/Facebook Lead Ads to allow prospects to submit information without leaving Facebook or Instagram.

Meta may provide information submitted through an Instant Form to us according to the applicable Meta platform functionality and your interaction with the form.

We may use this information to respond to your inquiry, provide property information, schedule tours, and manage your request.

## 8. Advertising and Conversion Tracking

We may use advertising and conversion technologies, including Meta Conversions API or similar tools, to understand how marketing campaigns perform.

These technologies may allow us to measure actions such as lead submissions, qualified leads, scheduled tours, or other conversion events.

We may use this information to improve advertising performance and marketing campaigns.

## 9. Cookies and Analytics

Our website may use cookies, pixels, analytics tools, and similar technologies to:

* Keep the website functioning.
* Understand website usage.
* Measure advertising performance.
* Improve website functionality.
* Understand how visitors interact with our pages.

You may be able to control cookies through your browser settings. Some website features may not function properly if certain cookies are disabled.

## 10. Google Maps and Location Services

We may use Google Maps or similar mapping services to provide property locations and directions.

When you interact with embedded maps or map links, information may be processed by the applicable service provider according to its own privacy policy.

## 11. Information Sharing

We may share information with trusted service providers when necessary to operate our business and provide requested services.

These providers may include:

* CRM providers
* Scheduling platforms
* Email providers
* SMS providers
* Advertising platforms
* Analytics providers
* Website hosting and technology providers
* Document delivery services
* Mapping services

We may also disclose information when required by law, legal process, or to protect our rights, property, users, or business.

We do not sell your personal information simply because you submit a property inquiry.

## 12. Data Security

We use reasonable administrative, technical, and organizational measures intended to protect personal information.

However, no method of transmitting or storing information online can be guaranteed to be completely secure.

## 13. Data Retention

We may retain personal information for as long as reasonably necessary to respond to inquiries, manage business relationships, maintain records, comply with legal obligations, resolve disputes, and support legitimate business purposes.

Retention periods may vary depending on the type of information and the reason it was collected.

## 14. Your Privacy Choices

Depending on your location and applicable law, you may have rights regarding your personal information, which may include requesting access, correction, deletion, or information about how your data is used.

You may also opt out of certain marketing communications.

To make a privacy-related request, please contact us using the contact information provided on this website.

## 15. Children’s Privacy

This website is intended for a general business audience and is not directed toward children under the age of 13.

We do not knowingly collect personal information from children under 13.

## 16. Third-Party Websites

Our website may contain links to third-party websites and services.

We are not responsible for the privacy practices, security, or content of third-party websites. We recommend reviewing their privacy policies before providing personal information.

## 17. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or legal requirements.

The updated version will be posted on this page with a revised “Last Updated” date.

## 18. Contact Us

If you have questions about this Privacy Policy or want to make a privacy-related request, please contact us through the contact information available on our website.

**Website:** Tulsa Office
**Website URL:** https://tulsa-office.com/